Privacy Policy

23 August 2018, 14:57

This privacy policy explains how Body Beautiful looks after personal information you give me or that I learn by having you as a client and the choices you make about marketing communications you agree I might send you. This notice explains how I do this and tells you about your privacy rights and how the law protects you.

Topics:

• What information I collect about you.
• How information about you will be used.
• Marketing.
• Employment.
• How long your information will be kept for.
• Where your information is kept.
• Access to your information and correction.
• Cookies.
• Other websites.
• Changes to my privacy notice.
• How to contact us.

What Information I Collect About You

I will collect information about you when you book an appointment for a service or treatment or buy a product, whether contact is online, by email or over the phone. The information you give me may include your name, address, email address, phone number, relevant history which may suggest that a service or treatment should not go ahead or certain products should not be used (e.g. Allergies, pregnancy, skin conditions) and payment and transaction information.

For clients under the age of 16, we will only keep and use their personal information with the consent of a parent, carer or guardian.

How Information About You Will Be Used

In law, I am allowed to use personal information, only if I have as proper reason to do so, for example:

• To fulfil a contract with you i.e. To provide the service or treatment you have requested and to communicate with you about your appointments.
• When it is in my legitimate interest i.e. There is a business or commercial reason to do so, unless this is outweighed by your rights or interests.
• When you consent to it I will always ask you for your consent to hold and use any of your information.

I will not share your information with any other third party without your consent except to prevent fraud, or if required to do so by law.

Marketing

I would like to send you information about products and services which may be of interest to you. I will ask for your consent to receive marketing information. If you have consented to receiving marketing, you may opt out at a later date. You have the right at any time to stop me from contacting you for marketing purposes or giving your information to third party suppliers of products or services.

How Long Your Information Will be Kept For

Unless you request otherwise, I will keep your information to contact you no more than 5 times per year for a maximum of 1 year from my last visit.

After a year I will archive all of your personal information, except for your name, relevant client history (e.g. Allergy test records which I keep for 4 years) and financial transactions (which I am obliged to keep for 6 years). See my data protection policy for further information.

Where Your Information Is Kept

Your information is stored within a lockable filing box within a secure area, which I only have access to. Sending information via the internet is not completely secure, although I will do my best to protect your information and prevent unauthorised access.

Access To Your Information and Correction

You have the right to request a copy of the personal information that I hold about you. This will normally be free, unless I consider the request too be unfounded or excessive in which case I may charge a fee to cover my administration costs.

If you would like a copy of some or all of your personal information, please contact me (Geraldine Parkin) by emailing info@bodybeautiful121.co.uk.

I want to make sure that your personal information is accurate and up-to-date. You may ask me to correct or remove information you think is inaccurate.

You have the right to ask me to object to our use of your personal information, or ask me to delete, remove or stop using personal information if there is no need for me to keep it.

Changes To Our Privacy Notice

I keep my privacy notice under regular review and I will place any updates on the printed copy. This privacy notice was last updated on 23 August 2018.

Signed:

Name: Geraldine Parkin
Issue Date: 23/08/2018

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